Workspaces & switching

A workspace is one self-contained account — its own clients, projects, people, rates, and settings. You can belong to several workspaces (with a different role in each), and switch between them freely.

Switching workspaces

The workspace switcher shows your active workspace's logo and name: at the bottom of the sidebar on desktop, and in the top bar of every page on mobile (it appears there only when you belong to more than one workspace — the guard against logging to the wrong one). Tap it to see every workspace you belong to and switch — the app reloads into that one. Everything you see — projects, reports, teammates — is always scoped to the active workspace.

Never logging to the wrong workspace

If you belong to more than one workspace, a few quiet cues keep your time in the right place — and none of them appear if you only have one workspace:

• On the timer, a small ● Logging to workspace line sits under the fields. Before you start, it's where the next entry saves — click to switch workspaces without leaving Track. Once a timer is running, the line names that timer's own workspace and lets you move the timer to another one (see below) — so switching your active workspace in the sidebar never drags a running timer along with it.
• Right after you switch, Track shows a one-line reminder — "You switched workspaces — new time logs to workspace" — so a switch just before starting a timer can't slip past you.
• A colour dot marks each workspace everywhere it's named (the switcher, the timer line, the entry's workspace tag), so you recognise it at a glance.

Seeing all your workspaces at once

Several screens carry a This workspace / All my workspaces toggle (it appears only when you belong to more than one workspace). Switch to All my workspaces and the screen gathers your own activity from every workspace you're in, each row tagged with its workspace colour:

• Track — your recent time across workspaces. A timer running in any of them shows here and stays bound to its own workspace: you can edit — or move — it in place, and switching your active workspace won't rebind it.
• Calendar — your logged time from every workspace overlaid on one week, and meetings count as covered even when you logged them in another workspace.
• AI Suggestions — the whole page follows the toggle, so you can clear everything from one place instead of hopping between workspaces. In All my workspaces it gathers every kind of suggestion from all of them — unlogged meetings, cleanup (duplicates, overlapping time, switching gaps), entry fixes (overrun, earlier start, wrong-project, split time), and assistant proposals — with each row tagged by the workspace it belongs to; This workspace narrows to the active one. Meetings still route by their calendar's workspace, and missed-time blocks aren't tied to a workspace, so they always show.
• Hours / Reports — totals across workspaces; group by Workspace to see the split.
• Mileage — your trips across workspaces.

Moving an entry to another workspace

Logged time to the wrong workspace? Open the entry (click it on Track or in a report) and use the In workspace control at the top of the edit box to pick the right one. The client, project, task, and task-type pickers all re-scope to that workspace — choose the matching ones there, then Save. The control only shows if you belong to more than one workspace.

Started a running timer in the wrong workspace? You don't have to stop it. Click its ● Logging to workspace line, choose Move this timer to…, and confirm — the timer keeps running, and only the description and elapsed time carry over.

Creating a workspace

From the switcher, + New workspace creates a fresh one with you as owner. Useful for separating, say, your own consultancy from a side project.

Name, logo, and colour

An admin sets the workspace name, logo, and colour in Settings → General. The name and logo show in the sidebar and on shared links; the colour is the recognition dot described above — it's used only for that small accent and never re-themes the app.