Exporting your time
Get your hours out as CSV or PDF for billing, payroll, and your own records.
Everything you track can leave ProjectPacer in a clean format whenever you need it.
Every report's Share button opens the same modal, and the first two tabs — Export and PDF — are the plain downloads covered here. The other two, Link and Email, share the report as a live web page or a scheduled send instead; those live in Sharing a report.
What you can export
- Hours report — filtered time as CSV (columns: Description, Client, Project, Person, Task type, Start, End, Duration) or a PDF summary. The Hours export is hours-only — it never includes money columns, for anyone.
- Profitability report — billable, cost, profit, and margin as CSV/PDF (see reading your reports; shown only if your role can see them).
- AI Capture report — recovered hours and their estimated value.
- Mileage — trips as CSV, or a PDF log for reimbursement.
Narrow the report to the client, project, people, and dates you care about.
Export for a CSV to crunch further; PDF for something you can hand to a client. On the PDF tab, open Include to pick which sections, groupings, and columns the file carries.
CSV downloads straight away. PDF opens a clean print view in a new tab — print it, or choose Save as PDF in the print dialog. Either way there's no waiting on an email.
Exports contain exactly what's on screen — filter first, then export, and you'll never have to trim the file afterward.
The plain Hours export is hours-only. Billable, cost, and margin come out of the Profitability and AI Capture exports instead — and those only include money columns your role is allowed to see.
An export gives you the underlying records — CSV rows, or a print-friendly PDF. It doesn't carry over how things look in the app: board and calendar layouts, saved views, column order and widths, and custom field structure all stay in ProjectPacer. Expect to rebuild any formatting in whatever tool you open the file in.