You're the whole firm. We'll run the back office.
You bring the expertise of a full C-suite. ProjectPacer brings the operations to match, so every client gets a firm's back office, without you hiring one.
30-day free trial · unlimited projects & seats · no credit card
Hired for a few hours. Expected to be everywhere.
Clients hire you part-time, but expect full-time attention. So your week splits across all their tools, and you spend it switching. ProjectPacer doesn't replace those tools. It sits across them and keeps track, so nothing slips and no hour goes unbilled.
Six billable hours in there, split four ways. Keeping track of which is which is the actual job.
Track it in a click, or let it come to you
- Tracking time is fast: a one-click timer or a quick manual entry, from your desktop, phone, or the menu bar.
- Or let it come to you. AI Suggestions draft entries from your calendar, GitHub, and more, each tagged to the right client. You approve, nothing posts on its own.
- And every client's tasks live in one place, so you always know what's next.
Track it live, or let it draft for you. You approve either way.
Run any engagement, however you bill it
- Set it up the way you bill: retainer, time & materials, fixed fee, or milestones, with a not-to-exceed cap on any of them.
- Price it your way, with rates by client, project, engagement, or task type, so different kinds of work bill at different rates.
- Then watch it pace against its budget in real time, with a projected run-out date, and re-pace it when a client goes quiet or needs a push, with a note on each change.
At this rate the budget's gone by the 22nd, a week early.
Know which clients are actually worth it
Real margin on every client, from the rates you set, plus the effective rate you actually earn across the practice, so you know which clients to keep, which to rethink, and when you've earned a raise.
- Margin by client, project, engagement, or task type.
- Your blended effective rate, the one you actually earn.
- Yours alone. Costs and margin are a permission you control, never shown to a client or collaborator.
Bring in a specialist. Give clients a window. Both free.
- Bring in a contractor or specialist for a project, and put them on the plan to see whether your week still holds. External collaborators are free on up to three active projects each, and never see your rates, costs, or margin.
- Give every client and stakeholder a live, read-only view of their work. Viewers are free and unlimited, never a seat.
- You only pay as you add active projects and paid seats, so growing never runs ahead of the work.
Add specialists and clients without adding cost. Collaborators stay money-blind, and a fourth active project makes one a paid seat, never a surprise.
One person, output that looks like a firm
- Send an itemized invoice straight from an engagement: hours, mileage, and expenses, at your rates.
- Add a board-ready PDF when a client wants the story, not just the total.
- The clean answer to “what am I paying for?”, before it's asked.
At your rate, minutes add up fast
See what a few unlogged minutes a day are worth at your rate, then let capture catch them for you.
Based on 30 unlogged minutes a day at $250/hr across 250 working days. ProjectPacer helps you catch it, so you can bill it.
Built for someone in charge, not someone monitored
Run your next client with everything you need. You and your first project are free.
30-day free trial · unlimited projects & seats · no credit card